Santa To The Sea Expo 2018
If you would like to participate in the Santa To The Sea Half Marathon as a vendor/exhibitor please fill out this form in its entirety.
Santa To The Sea Expo is located at Marine Emporium Landing 3600 S. Harbor Blvd. Channel Islands Harbor, Oxnard CA 93035
Dates: December 9th 10am-4pm (Packet Pick Up)
and December 10th 7am-1pm (Race Day Finish Line)
Each booth will be provided 1- 6' table and 2 chairs, this year we will not be under the large tent so please bring your own pop-up.
If you have any questions please feel free to give Jen a call at
Vendor Phone Number
What size vendor space would you like?
Please send checks to
Santa to the Sea
201 Lang St Ventura CA 93003
2 Day 10x10 Location $350
2 Day 10x20 Location $600
Non-Profit 2 Day $200
Saturday Only 10x10 Location $200
Sunday Only 10x10 Location $200
Non-Profit Sat Only $125
Non-Profit Sun Only $125
Do you want to put something in the goodie bag? We need at least 2,500 copies.
Paper Item $150
Non-Paper Item $75
What do you plan to display or sell at the Expo?
Race Weekend Contact Phone Number
Address Line 2
State / Province / Region
Postal / Zip Code
Antigua and Barbuda
Bosnia and Herzegovina
British Indian Ocean Territory
Central African Republic
Democratic Republic of the Congo
Republic of the Congo
Papua New Guinea
Saint Kitts and Nevis
Saint Vincent and the Grenadines
Sao Tome and Principe
Trinidad and Tobago
United Arab Emirates
United States Minor Outlying Islands
Virgin Islands, British
Virgin Islands, U.S.
Terms and Conditions
In consideration of participating in Santa To The Sea Half Marathon, I agree as follows:
A. PARTICIPATION FEES
• 1. Booth Fee - Vendor agrees to pay the Standard Booth Fee all fees due by Dec 5th. Vendor may request a Double Booth and must submit payment for this size.
• 2. Vendor understands there will be no refunds or portions thereof of fees for any reason including no show or as a result of the show’s early closing due to inclement weather, dangerous conditions or acts of Nature.
B. VENDOR PRESENCE
Vendor agrees to be present or to have a knowledgeable representative in their booth. Show hours are Saturday 10am-4pm and Sunday, 7am-1pm. Set-up Saturday starting at 7am Saturday. Electricity will not be provided unless requested.
C. RULES, REGULATIONS, APPLICABLE LAWS & PROFESSIONAL CONDUCT
Vendor agrees to abide by all government state and local rules, CA Sales Tax, regulations and laws applicable to Santa To The Sea. Vendor agrees to represent self and Santa To The Sea in a professional manner. It is Vendor’s responsibility and Vendor agrees to secure their display and product using appropriate safety measures for the public and one anothers protection.
D. HEALTH PERMIT REQUIRED: Vendors sampling, selling, or giving away food products must have proper certification from the Ventura County Health Department. Note this must be done at least 30 days out links can be found here http://www.ventura.org/rma/envhealth/community-services/consumer-food/special-events.html. Please fill out the paperwork and email it to Jen by Nov 1st in order to have the proper permitting, if you choose to serve food without the permit you will be asked not to or to leave by organizers/ county health.
All products and trash must be removed at the end day on Sunday, if there is trash left you will be charged an additional cleaning fee. Vendor may not break down before 4pm on Saturday and 1pm on Sunday. If you wish to leave your booth/product over night you must have your materials secured, security guards will be on duty. Santa To The Sea will not be held responsible for any loss or damage, we will have overnight security but do not guarantee safety.
F. USE OF IMAGES
Vendor understands and agrees that photographs, video and other recordings of Vendor, displays and their artwork made by Santa To The Sea, their agents, assigns, employees, may be used for promotional, advertising, archiving, and/or educational purposes by the Santa To The Sea without remuneration to the Vendor.
G. LIABILITY & RELEASE
Vendor has read and agrees to all terms and conditions of participation in the Santa To The Sea. Vendor hereby releases, indemnifies and holds harmless Santa To The Sea, the City of Oxnard and all of their employees, volunteers, representatives, assignees, affiliated organizations, vendors and suppliers from any and all claims, losses, liabilities, demands, damages, theft or costs (including attorney’s fees), and for any injury suffered before, during, or after Santa To The Sea or as a result of negligence or other acts, foreseen or unforeseen and howsoever caused, and for the Vendor’s work, equipment or materials. Vendor hereby releases the foregoing entities from all actions, claims, demands that he/she, his/her assigns, heirs, legal representatives now have or may hereafter have for injury, death, damage to, or theft of personal property, equipment or artwork. Vendor is strongly encouraged to carry liability, personal injury, and theft insurance for their artwork, their personal protection, their assistants and their customer’s protection.
H. KNOWING AND VOLUNTARY EXECUTION
I have carefully read this agreement and fully understand its contents. I understand that failure to comply with all Santa To The Sea regulations will result in my removal from the Santa To The Sea. I am aware that all decisions of Santa To The Sea are final and may not be arbitrated. I am aware that this is an enforceable contract and release of liability between myself and Santa To The Sea and their affiliated organizations and sign it of my own free will.
By writing my name below I acknowledge that I have read and agree to the above terms and conditions.
After hitting submit (below) your application is submitted and you will need to mail your check to:
Santa to the Sea
201 Lang St Ventura CA 93003
Please note all checks must be received within 10 days of registering or we may give your location to another vendor.
Do Not Fill This Out